In this section you will...
Your email cover letter and email resume should be sent as separate documents—NOT as one document—unless specifically asked to do so by an employer.
Before you send your resume and cover letter to an employer, make sure you title them appropriately like so:
[Your Name] [Resume / Cover Letter], [Month.Day.Year]
Always attach the cover letter first, then attach the resume. This will ensure that the cover letter will be read first and have the intended effect.
The only acceptable files for email resumes and email cover letters that you should use are .doc for a Microsoft Word document, a .pdf for Adobe Acrobat reader, or a .rtf for Rich Text Format. However, always read the job posting carefully for specific instructions. If the employer requests a certain file type, or a preference for a certain file type, obviously go with that one. If the employer does NOT request a specific type, use one of the following types:
Attach your files—email cover letter first, then email resume—unless the employer specifically states NO ATTACHMENTS. If the employer states NO ATTACHMENTS in the job posting, then copy and paste your cover letter and resume (in that order) into the body of the email. No further work is necessary if that is the case. Click send.
First, always check the job posting to see if the employer had any specific instructions for attaching files. Employers like to to weed out candidates who “can’t follow directions.” The subject of the email should be almost identical to the name you gave your resume and cover letter. The format is as follows:
[Your Name], [Job Title] Job Application, [Month.Day.Year]
In the body of the email, do your research (make a phone call if you have to) and greet the employer with a specific name. Then, below the greeting, write a brief 30 Second Commercial, thank the employer for their time, and say you look forward to hearing from them. Then sign off with “Best wishes” or “Best regards” or “Sincerely,” and put your name, phone number, and email.
Before you send, review the following checklist:
Then click “Send.”
Send your cover letter and resume as separate files unless an employer asks you to do otherwise.
Personally we prefer using .pdf files because it prevents any formatting issues from happening when you open a file with different computers. All .pdf files look exactly the same on any type of computer. Go with that type unless asked otherwise.
Make sure you save your files as a .rtf before copying and pasting them into the body of the email. This will prevent formatting issues from occurring.
Always check the job posting to see if the employer had any specific instructions. Employers like to weed out candidates who “can’t follow directions.”
If after researching the company you still cannot find an appropriate contact name, greet the company with “Dear Human Resources.”